Interaction with your customers and suppliers is very often based on the exchange of documents such as sales orders, purchase orders or invoices. Those documents contain information relevant for your master data. Moreover, they will be the baseline, a proof, when updating critical data such as bank details of your business partners in SAP Master Data Governance (MDG). But how do you ensure that the information in these documents is transferred correctly into the master data? Learn more about the optical character recognition service in SAP MDG.

Challenges

Manual handling of data without system support is error-prone and may lead to low data quality. Especially critical information, such as the bank details of a supplier containing IBAN data, needs to be correct as mistakes here will have a huge financial impact. This situation creates the need for an automated and reliable solution that recognizes relevant data in documents in your SAP MDG process. To ensure the solution is compatible with today’s high workloads it would ideally improve the user experience and minimize manual work.

Camelot’s integrated optical character recognition service

Camelot offers a solution to integrate the Pytesseract tool in Python with SAP MDG to automatically derive data such as IBAN from any uploaded document. Pytesseract uses machine learning techniques like neural networks to recognize text in documents in many different forms. It identifies relevant data by splitting the text into singular characters and determining which section contains characteristic structures.

Due to the flexible implementation, this logic is adaptable to any other sensitive data to be extracted from documents.

Maximizing the user experience and data quality

The Camelot Optical Character Recognition service integrates Python’s OCR API with the SAP Master Data Governance framework and provides a maximum of performance and usability. The architecture of the solution perfectly fits into the standard business rules framework functionalities of SAP MDG.

Pytesseract used by Camelot’s SAP MDG integrated OCR is recognized by many entities as one of the most reliable optical character recognizing tools, which ensures a very high information recognition quality through the adoption of artificial intelligence and complex deep learning algorithms. In addition, since the solution is provided in a container, the compatibility with any server and any operating system is ensured, making it very convenient and easy to use.

How it works

The tool’s handling is very simple. While maintaining a business partner in SAP MDG, relevant documents will be uploaded into a change request. Camelot’s integrated OCR service screens the uploaded document and recognizes relevant data such as IBAN. It transfers the contents directly into the respective bank details of the business partner. See the following video on how easy the processing is:

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Summary

The efficiency of your company’s business processes depends highly on the quality of your master data. Camelot’s Optical Character Recognition Service solution ensures that document-based information, for example IBAN data in an invoice, is analyzed, recognized, and transferred automatically into the MDG change request, thus avoiding any human error and subsequently increasing data quality.

Sounds appealing? Do not hesitate to contact Thomas Tolksdorf (tto@camelot-itlab.com) or Daniel Seel (dsee@camelot-itlab.com) to learn more about our ideas and solutions regarding optical character recognition in SAP MDG.

We would like to thank Anjeza Gjuzi for her valuable contribution to this article.

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